With large enterprises owning hundreds or thousands of vehicles, a Best Fleet Management Software solutions becomes an inevitable part of their businesses. According to Fleet Management Statistics, Businesses that make use of Enterprise Fleet Management Software, show accelerated surge in ROI in a short period. Every Vehicle has specific and unique features and specifications, thus need customized and individual care.

If you are considering hiring an Enterprise Fleet Management System, whether, for your Food Service business or Taxi Booking App business, you are in the right place. All your Fleet Management needs will be taken care of with our customized Fleet Management software & Maintenance system, automating and optimizing each operation from the acquisition of vehicles to maintenance to disposal.

You can Own the Best Enterprise Fleet Management Software for Cost-effective management of your transport investing increased ROI. Here is a comprehensive blog on our experience in Enterprise Fleet Management System.

Fleet is unique – from size, to makes and models, to driver needs and specific every fleet is unique – from size, to makes and models, to driver needs and specific Enterprise Fleet Management will create and manage customized.

Fleet Management Software & Maintenance Solutions


  1. What is fleet management?
  2. Purpose of fleet management?
  3. Which businesses require fleet management?
  4. Fleet management challenges
  5. Functions of fleet management system
  6. Benefits of enterprise fleet management solution
  7. Difference between custom and ready-made software
  8. Best enterprise fleet management software:
  9. Conclusion

What is Fleet Management?


The extensive process of managing the fleet of vehicles such as cars, vans, and uber for trucks to ensure optimal utilization and maintenance for the businesses is FLEET MANAGEMENT. It can also be said as the management of a group of commercial vehicles over a large geographical area.

Private vehicles used for work purposes like taxis on rent are known as GREY FLEET, are also included in this process. The enterprise fleet management system consists of:


  • Handling Asset information
  • Acquisition
  • Disposal. 
  • Reduce Fuel and Transport Costs.
  • Improve Productivity.


Enterprise Fleet Management makes the entire transport part of the business smoother. In Industries, such as construction and building contracting, fleet management system also includes asset tracking, routing, and the management of equipment such as heavy cranes and bulldozers along with smaller equipment such as trailers, generators, or specialty tools. It includes vehicle maintenance, financing, tracking, replacement, routing, and navigation.


But we won’t stop there. At every turn, we’ll evaluate fleet performance and identify opportunities for continuous improvement and efficiency. Our discipline will you get the most out of your investment in your vehicles – and your partnership with

Purpose of Fleet Management?

Businesses that deal with a pool of vehicles every day, face overwhelming challenges to manage the activities and the whole lifecycle associated with the FLEET. For a Company that relies on a fleet of vehicles and drivers, Fleet-related costs could be one of the largest expenses for them. Fleet Management aims to:

  1. Reduce Fuel and Transport Costs
  2. Deal with Associated risk
  3. Maximize Efficiency
  4. Increasing productivity.
  5. Improve Safety.
  6. Ensuring compliance with legislation.

Fleet management system combines several functions such as vehicle tracking, reporting on fuel consumption, monitoring of driver behavior, and vehicle maintenance.    

Which Businesses Require Fleet Management?

Each and Every Industry that use Vehicles or Fleet requires Fleet Management. The most common industries are:

  • Logistics
  • Cab Aggregators and Vehicle Rentals
  • Pest Control
  • Package and Food delivery
  • Construction
  • Educational Institutes
  • Pharmaceuticals
  • Oil & Gas
  • Equipment Dealers

Fleet management challenges:

Effective Fleet management requires Fleet Managers to be, tactical, business-minded, and tech-savvy. As a fleet grows in size, more challenges, as well as more complex concerns, arise, the various challenges include:

Vehicle acquisition and Maintenance:

Managing vehicle legislation, negotiating deals with vehicle manufacturers, selecting the right fleet vehicles to reduce fuel consumption, tax, and insurance all come under the prior duties of a Fleet Manager. Vehicle resells value, employee expectations and budget allocations also need to be tackled. 

Fleet Managers also ensure vehicle checks regularly. Driver daily walks round checks, pre-purchase vehicle inspection, and rectifying reported defects.

Driver safety and productivity:

It is vital to ensure driver safety for effective fleet management. Accidents not only harm drivers but might also damage the cargo and the vehicle, causing substantial economic losses. With a host of technology available including GPS, telematics, and sensors and with educational programs, drivers are educated on the use of such tools to minimize road accidents. Less risk of accidents keeps the insurance premium costs down.

Fuel price fluctuations:

Fuel prices are ever-fluctuating, which makes determining the pricing for their services difficult for businesses impacting the final cost of the services provided, adjusting the consumer pricing. To deal with this, Fleet Managers tend to rely on more fuel-efficient vehicles.

Managing a geographically-dispersed team:

Large companies having operations spread across state lines and international borders, they have to track all operations and also communicate with drivers remotely. 

The taxis under the Taxi booking Apps are tracked using GPS locators. Additionally, locating each vehicle in the fleet by continuous zooming and scrolling across a map can be lethargic.

Handling Overwhelming information:

Fleet Managers handle a huge load of information related to the Fleet Management System. They need to maintain detailed information related to Fleet safety, Driver hiring and details, fuel bills, vehicle details, and so on. Information about each Taxi and the associated driver needs to be managed in detail by the Taxi Booking App. Every bit of information is vital and needs to be cared about.

Controlling unauthorized use activities: 

To control the unauthorized use of company vehicles by employees, such as drivers of Taxis, under Taxi Apps; industries now use real-time GPS technology to check vehicular wear and tear and higher fuel consumption.

Other Challenges include:

  • Optimal utilization of Vehicles.
  • Providing quick solutions.
  • Maintaining specific fleet information.

To deal with all such challenges, companies need top Fleet Management Software that comes to rescue. 

Best Fleet Management Software:

Fleet management software is an application that enables companies to organize, manage, and accomplish a series of specific tasks relating to work vehicles from a central information system. Fleet management aims at reducing costs, and maximize performance and maintaining compliance with government regulations.

SEE More:   Vehicle Tracking solutions

The transportation management software maintains a revolutionary database with multiple applications that enables the recording and reporting of the key attributes to help Fleet Managers have all the relevant information on the performance of their fleet at their fingertips.

Functions of Fleet Management Software:

Functions of Fleet Management Software

All-around latest fleet management software is to accumulate, store, process, monitor relevant information for Asset tracking, Predictive Maintenance, Warranty tracking, Delivery management, Safe navigation, Route Optimization. The software also manages Regulatory compliance, Accident reporting, customer feedback, and driver productivity optimization.

Fuel Management: Fuel management is becoming a predominant feature while handling a large fleet of vehicles. On average, fuel accounts for 1/3 of your operating costs. Fuel management aids in authorizing service costs despite market fluctuations.

Report on driver safety behaviors with driver management: Fleet tracking systems employ speed and proximity sensors attached to every vehicle in the fleet. The sensors when triggered, sound alerts the driver to drive within speed limits, harsh braking, and rapid acceleration and even idling. Such systems are commonly seen in Taxi Booking apps.

Vehicle Tracking and Routing:  Vehicle tracking encompasses display of the real-time movement of assets, tracking immobile assets; storing data of these assets, and their proximity to each other. The use of a live Google map and a combination of mobile phone technology and GPS is done. The Taxi Booking Apps use GPS Navigation technology to find the exact locations of customers.  

Predictive maintenance: The predictive maintenance feature of the fleet software uses predictive algorithms to track the amount of usage of vehicles, their maintenance, and average life longevity and also records all this information all the time a vehicle is serviced.

The software then uses this data to send alerts and notifications such as routine oil changes or tire rotations to the user’s phone before a vehicle is due for maintenance, thus avoiding breakdowns in the middle of an operation.

Route navigation: Finding the fastest and most efficient routes avail smaller businesses to provide their customers with the fastest service and to compete with bigger corporations to survive. It also cuts down fuel costs. Prediction through route analysis and traffic management is also included. Taxi Booking Apps use Google Maps to get an idea of lesser traffic routes. 

Benefits of Enterprise Fleet Management Solution:

Readymade Fleet Management System comes with many benefits for the company, customers, and employees as well. Here are a few benefits mentioned:

Benefits of Fleet Management Software:


With GPS fitted in vehicles, the fastest routes can be tracked to save time and money and help faster delivery. The delivery tracking feature helps customers to track their orders and stay updated. This also increases transparency.


Employers can check if any drivers engage in rash driving or frequent harsh breaking and put a check on it through sending alerts. Additionally, employee shifts can also be managed effortlessly by using fastest and traffic-free routes and reduce overtime besides saving fuel. This improves employee satisfaction greatly.


The Fleet Management Software replaces manual recording of data thus saving costs on stationery as well as the labor employed in it.

With optimized routes, fuel consumption lessens, saving tons of fuel. 

 A lot of paperwork will be reduced. This will save stationery expenses. When you optimize your routes, you will consume lesser fuel. This will save a ton on fuel costs.

The software also reduces vehicle maintenance costs by maintaining a track record of vehicle repair, service, and maintenance.


With all the Fleet managed through an automated process, businesses can go digital and get rid of the traditional systems hindering their progress. Moreover, Manual errors are reduced to avoid confusion.

Difference Between Custom and Ready-made Software:

Many companies provide ready-made fleet management software claiming to have personalized features to satisfy your business requirements.

However, the truth is that every business is different and has different requirements and expectations from the software. Ready-made software solutions are made for general purposes. 

If one wants to manage the fleet specifically and according to their business, one should go for a Custom made Fleet Management software that is made particularly for your business needs.

The problem arises when you look for advanced features in a ready-made solution since Customization is not something that ready-made solutions provide.

To acquire customizations, you will need to pay subscription fees every month or year. On the other hand, custom-made solutions are just a one-time investment. 

Some differences between ready-made and custom solutions are:

Specifically designed for your business needs. Designed for general purposes.
Satisfies all your transport and fleet analysis requirements. Some features may be missing hindering total solutions.
One-time investment Need to buy monthly or annual subscriptions.
Affordable in the longer run Expensive for long time use.
Easily scalable and customizable Not scalable.

Following some of the best enterprise fleet management software:

  • Route4me
  • Badger Maps
  • My Route Online
  • RAM Tracking
  • Service Assistant


The influence of advanced technology and data analysis is already being seen across the fleet landscape. Technology is meant to simplify, it has made shown overwhelming positive consequences and responses from making processes automated to reducing costs and managing Fleet in a customizable and desired manner. get in-touch with our expert team of Fleet management software solutions 

HarendraSingh Rajput

Has 14+ years of experience in Online Marketing and Social Media in Multiple Domains including B2B, B2C, IT Sector, Embedded, Mobile and Web Development. As A Digital marketing Consultant, Harendrasingh Rajput (Harry) is responsible for creating and executing a Inbound & Outbound marketing, Branding, Lead Generation, Social media & Search Engine Optimization.